Quick Answer: This post offers information on how to register for a sales tax permit in New York. Registration is best completed online via the New York State Business Express website. More detailed information is included below.
Registration Fee: The sales tax permit registration fee in New York is free.
Renewal Required?: Sales tax permit renewal is selective in New York. The client will receive a notification letter from the New York State Department of Taxation and Finance when you are required to renew your sales tax Certificate of Authority.
Turnaround Time: In New York, periods end in February, May, August and November. You can usually verify within 48 hours without the pin number from NY.
For a comprehensive overview of New York sales tax, including the latest rules and regulations, visit our New York Sales Tax Guide. This resource provides all the information you need to ensure compliance and understand your tax obligations in the state.
Do You Need to Get a Sales Tax Permit in New York?
The first step in registering for a sales tax permit is determining if you even need one. In general, you need a sales tax permit in New York if you have a physical presence or meet economic nexus requirements. For more detailed information on the necessity of getting a permit, you can learn more at our blog post “Do You Need to Get a Sales Tax Permit in New York?”
If you are not sure where you should get sales tax permits, we can help determine that for you with our Sales Tax Starter Kit Service.
Once you’re sure you need a sales tax permit in New York, you can proceed with registering.
Types of Sales Tax Permits Available
New York offers a Sales Tax Vendor Permit also frequently called a Certificate of Authority. I will refer to the permit as a Certificate of Authority for this blog.
There currently is no charge to apply for a New York Certificate of Authority.
If you’re already feeling a little overwhelmed, you should know that we can handle the entire permit registration process for you with our Sales Tax Permit Registration Service.
Where to Register for a New York Sales Tax Permit
There is only one place to register for a New York sales tax permit. The best place to register is on their website here.
Where to Go if You Need Help Registering for a Sales Tax Permit in New York
If you are stuck or have questions, you can either contact the state of New York directly or reach out to us and we can register for a sales tax permit on your behalf.
How to contact the New York State Department of Taxation and Finance if you have questions: You can contact the New York State Department of Taxation and Finance at (518) 485-2889.
How to contact TaxValet if you want someone to handle your permit registration for you: You can learn more about our sales tax permit registration service by clicking here.
Information Needed to Register for a Sales Tax Permit in New York
Before you begin the process of registering with the state, make sure you have access to the following information:
- Federal tax ID, typically called the EIN, issued by the IRS
- Knowledge of your business entity structure
- Business owner information
- North American Industry Classification System (NAICS) number
- Start date with the state of New York
- Your estimated yearly tax liability with New York
Applying for your Certificate of Authority with the State of New York is a two-step process.
Start by following this link.
You will select “New Users, Register Here.”
You will then be redirected to a different site in order to create your online profile. Once you have created your profile, you can then go back to login.
You will select “Get started” and follow the prompts to apply for your Certificate of Authority with New York.
What Happens After You Apply for a Sales Tax Permit in New York?
You should receive your Certificate of Authority in the mail within 7-10 business.
You will also receive a PIN number in the mail that will help you access your online account. Once you receive that PIN number letter, please create your account at https://www.tax.ny.gov/online/.
Select “Login” and follow the prompts.
**Please note that New York quarterly filing frequencies are different than most states. The reporting periods covered by quarterly returns are March 1 through May 31, June 1 through August 31, September 1 through November 30, and December 1 through February 28/29.
If at any point you are stuck and want a team of experts to handle all of this for you, don’t hesitate to contact us.
Disclaimer: Nothing on this page should be considered tax or legal advice. Information provided on this page is general in nature and is provided without warranty.
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