Quick Answer: This post offers information on how to register for a sales tax permit in Virginia. Registration is best completed online via the Virginia Tax website. More detailed information is included below.
Registration Fee: The sales tax permit registration fee in Virginia is free.
Renewal Required?: Sales tax permit renewal is not required in Virginia.
Turnaround Time: In Virginia, access can be gained after applying.
Do You Need to Get a Sales Tax Permit in Virginia?
The first step in registering for a sales tax permit is determining if you even need one. In general, you will need a sales tax permit in Virginia if you have a physical presence or meet economic nexus requirements. For more detailed information on the necessity of getting a permit, you can learn more at our blog post “Do You Need to Get a Sales Tax Permit in Virginia?”
If you are not sure where you should get sales tax permits, we can help determine that for you with our Sales Tax Starter Kit Service.
Once you’re sure you need a sales tax permit in Virginia, you can proceed with registering.
Types of Sales Tax Permits Available in Virginia
Virginia offers a couple of permit options. Details on the two types are included below. For the purpose of this blog, we will be applying for a Use Tax permit.
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Retail Sales and Use Tax (In-State Dealers): Generally individuals and businesses making sales with, or at, one or more physical locations in Virginia (like an office, warehouse, fulfillment center, or similar place of business) must register to collect sales tax as an in-state dealer. |
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Use Tax (Out-of-state Dealers): Generally, individuals and businesses located outside of Virginia, but with sufficient physical or economic presence to establish nexus in Virginia, must register to collect sales tax as an out-of-state dealer. Starting July 1, 2019, this includes remote sellers or online retailers that make more than $100,000 in annual Virginia gross sales or 200 or more transactions to Virginia customers. |
Please read the information associated with the two permits types carefully to determine which permit is the best choice for your business.
If you’re already feeling a little overwhelmed, you should know that we can handle the entire permit registration process for you with our Sales Tax Permit Registration Service.
How Much Does a Sales Tax Permit in Virginia Cost?
There currently is no charge to apply for a Virginia sales tax permit.
Where to Register for a Virginia Sales Tax Permit
Online Application Location: The best place to register for a sales tax permit with the state of Virginia is on their website at https://www.ireg.tax.virginia.gov/VTOL/tax/Login.xhtml.
Paper Application Location: https://www.tax.virginia.gov/sites/default/files/taxforms/business-registration/any/r-1-any.pdf
Where to Go if You Need Help Registering for a Sales Tax Permit in Virginia
If you are stuck or have questions, you can either contact the state of Virginia directly or reach out to us and we can register for a sales tax permit on your behalf.
How to contact the Virginia Department of Revenue if you have questions: You can contact the Virginia Department of Revenue by calling (804) 367-8037.
How to contact TaxValet if you want someone to handle your permit registration for you: You can learn more about our sales tax permit registration service by clicking here.
Information Needed to Register for a Sales Tax Permit in Virginia
Before you begin the process of registering with the state, make sure you have access to the following information:
- Federal tax ID, typically called the EIN, issued by the IRS
- Knowledge of your business entity structure
- Business owner information
- North American Industry Classification System (NAICS) number
- Start date with the state of Virginia
To get started, choose the link titled “Are you a new Business? Register Here” on the website.
Follow the prompts to complete your Virginia permit application.
What Happens After You Apply for a Sales Tax Permit in Virginia?
Once you submit your permit application, you will receive a confirmation page. On your confirmation page, you can download your use tax certificate. Don’t skip this step! After you download and/or print the PDF documents of your Use Tax Certificate, you can then go back to the home page in order to log in and access your online account.
If at any point you are stuck and want a team of experts to handle all of this for you, don’t hesitate to contact us.
