One of the trickiest aspects of managing sales tax for ecommerce and SaaS businesses is keeping up with the sheer number of legislative and policy changes across every state. Laws change, policies about and efforts to conduct audits evolve and it’s nearly impossible for busy entrepreneurs to stay on top of it all.
We know sales tax can be confusing and can even keep you up at night, so we wanted to break down some of the important changes and trends we’re seeing that could impact your business.
Consider this your go-to sales tax cheat sheet as we head into 2024. Let’s dive in!
Over the past 18 months, we’ve seen a huge jump in the number of sales tax audits initiated for our clients. After chatting with other sales tax professionals, this seems to be an industry-wide trend, not just affecting our clients.
This spike likely comes as states look to increase revenue after reporting losses in 2023. We’ve seen many state Departments of Revenue posting more auditor job openings.
Here's a chart showing the growth rate of sales tax audits across our client base:
California and Illinois have always been audit hot spots, and that remains true. The number of audits in these two states continues to climb. In addition, Wisconsin and Washington are also ramping up audits.
We're also seeing an increase in audits from a business's home state. Audits can feel random, but states seem focused on ensuring ecommerce businesses maintain compliance post-Wayfair, especially with Marketplace laws now in effect.
While we always advise our clients that filing multiple amended returns can increase the risk of an audit, we are regularly seeing states commence sales tax audits at random. When speaking to one auditor, he went so far as to wonder why a particular business was audited because their sales volume seemed low in comparison to other businesses they could go after.
We’ve seen a handful of states request additional info, seemingly at random, after registration to verify the proper start date was used. These states are:
South Dakota typically requires a phone call to confirm sales before issuing a permit. If the wrong start date is used, they’ll reject the application and require backdating to the correct nexus date.
Registering can be tricky -- using the wrong date risks audit exposure and liability for back taxes, but correcting to the proper date can present real financial challenges. While some businesses take the risk of using an incorrect date, with stricter state enforcement, the cost of noncompliance rises.
Most states look at either the sales volume or number of transactions to determine if a business meets economic nexus requirements to collect and remit sales tax. Typically, these thresholds are either $100,000 in sales or 200 transactions (some states have higher thresholds as well). The transaction count hits hardest on smaller businesses that sell a lot of low-dollar item goods. In this scenario, a business may only have $10,000 or less in sales to a particular state but have well over 200 transactions, thus meeting the economic nexus in that state.
Some states have recognized this as truly unfair for smaller businesses and have begun to eliminate the transaction count as part of the criteria for economic nexus.
Examples of states that removed the transaction count threshold include:
Colorado started a trend by imposing a $0.27 Retail Delivery Fee on taxable transactions delivered by vehicle. Effective July 2023, the fee only applies to businesses with over $500K in Colorado retail sales. Delivery fees have complicated implementation, with many retailers paying the fee out of pocket when sales channels can’t properly collect it.
Since Colorado’s fee, we have seen a few other states and cities (like Minnesota and New York City) follow suit with delivery fees. None have taken effect yet, but we expect further complications with sales channels struggling to adequately collect the fee.
There was a huge movement for states to exempt certain essential products such as food, baby products, and feminine hygiene products from sales tax in 2023. While most of these are permanent exemptions, there are a few states, such as California, that passed time-bound exemptions that are set to expire sometime in the future.
Gwyneth Paltrow was the name behind the push for diaper exemptions as she went so far as to create a fictional luxury baby product to raise awareness around the amount of taxes paid for diapers.
Examples include:
I hope this ecommerce sales tax update gives you the insights you need to stay compliant and dodge any audit headaches! However, if you have questions about sales tax or would like more information about our done-for-you sales tax services, schedule a free (no-obligation) introduction to TaxValet today. Our team of sales tax experts specializes in staying up to date with the latest legislative changes, and provides comprehensive sales tax services from filing paperwork to evaluating nexus to handling audits (and more), so you never have to lose sleep over sales tax again.